Summary of Post
This is a part-time short duration post, which is funded by
the Moffat Town Hall Redevelopment Trust, Dumfries and Galloway Council and Dumfries and Galloway LEADER Programme. The purpose of
the post is to facilitate the transition of responsibility for the operation of
the community elements of Moffat Town Hall from Dumfries
and Galloway Council to the community in the form of the Trust.
The post holder will be expected to work with the Trust to
promote the more effective engagement of local groups to take advantage of the
community spaces within the Town Hall. The post will involve liaison with
Council staff employed at the Town Hall to ensure the efficient and effective
management of the resource. The Trust has identified that the upgrading of the
building could lead to the creation of new commercial opportunities
particularly relating to the use of the building as a wedding venue and
possibly day or half day conferences. The post holder would be expected to set
the groundwork for developing these opportunities. The transfer of the building
from the Council to the Trust has generated considerable local interest. Part
of the remit of the post holder will be to set up opportunities to engage local
people as volunteers and create formal policies relating to the use of volunteers.
The post is for two/three days a week for the duration of 28
weeks commencing in June 2013 through to the end of December 2013.
The post holder will be engaged on a self employed basis on
a fixed term contract and would be expected to commit for the duration of the
contract. The working arrangements will be flexible. Although the post holder
will be expected to maintain a high profile at the Town Hall and will be
expected to liaise with the public there, the shortage of accommodation may
mean that the post holder may have to operate from home or from the offices of
Moffat Initiative for some of the time. From time to time some evening or
weekend work may be required.
Background
The community, in the form of the Trust, has recently taken
over responsibility for the management and operation of the community aspects
of the Town Hall. The Trust, which was constituted in 2008 was formed to
protect the long-term future of the building which is an important component of
Moffat’s heritage. The Trust is a company limited by guarantee and a registered
charity. It has secured the funding to enable the exterior of building to be
repaired to a high standard. The repair contract is ongoing and will result in
the stabilisation of the building, its reroofing and the replacement of a beam,
thus enabling the stage to be brought back into use. In addition, there will be
repairs to the stonework, new paving at the front and some redecoration of the
front of the building. The works are due for completion in October 2013.
As part of the partnership arrangements with the Council,
the local authority will continue to occupy part of the building in order to
provide customer services and library facilities. Other Council services are
provided on an occasional or peripatetic basis. The relationship between the
Council and the Trust is governed by a series of formal agreements between the
parties.
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Opportunities for the Postholder
There is tremendous scope for the post holder to stimulate
the increased uses of the community spaces within the building, particularly as
the Trust plans to upgrade the facilities in the building, starting with the
upgrade of the kitchen, which is due to be carried out during August 2013. The
funds are in place to enable this work to be carried out. A number of people
have volunteered to work with the Trust to carry out tasks such as redecorating
the public spaces. The post holder will be expected to work with community
groups and volunteers to set up a user group which will feed ideas to the Trust
for the further improvement of the facilities and the community ambiance. It is
the Trust’s intention to engage volunteers to carry out tasks such as the
redecoration of the building. Our aim is to create a “happening” place.
It is envisaged that during the first few months of the
contract the postholder will concentrate on engaging with local groups to
encourage the increased use of the building. In the latter part of the contract
it is anticipated that the emphasis will shift towards deveolping and realising
opportunities of a more commercial nature.
There are small budgets for the providing resources for
volunteers (£2,000) and for marketing expenses (£2,000).
In the longer term both the Council and the Trust would like
to re-organise some of the space within the building to create a one stop shop
delivering an integrated range of services to the community.
Financial Management & Reporting
The post holder will be responsible to the Board of
Trustees, specifically reporting in person to the Chairman of the Management
Committee on a regular basis and providing a progress report to each monthly
Board Meeting.
The post holder will ensure that time sheets, financial and
other records are kept, sufficient to meet the requirements of the Trust and
funders, such as the Council and Dumfries and
Galloway LEADER programme.
Interviews
Shortisted
candidates will be invited for interview during the week beginning 3 June.
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